The data controller for the purposes of this Privacy Policy is International Music and Performing Arts Charitable Trust (IMPACT Scotland). This Privacy Policy sets out the data processing practises carried out by IMPACT Scotland and Dunard Centre.
We will ensure that any personal information we obtain and use will always be held and used in accordance with the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR) and comply with all other applicable data protection laws and regulations.
All correspondence to:
IMPACT Scotland
35 St Andrew Square
Edinburgh
EH2 2AD
International Music and Performing Arts Charitable Trust is a charity registered in Scotland No. SC046904. Company Registration No. SC531695. VAT No. 20951276.
Information collection
We collect information from you when you enquire about our development, make a donation, make an enquiry on this website, in person, over the phone, email, letter or social media. We may be given your details as you have expressed interest in the Dunard Centre or IMPACT Scotland or when you have given a trusted partner permission to share your details with us. This information is personal information that can be used to identify you.
In some cases, we need to process data to ensure that it is complying with its legal obligations. For example, in claiming Gift Aid on your donation.
Personal information we collect may include
Personal Information we collect may include your email address, name, title, home address, telephone number, business and/or company information, family and spouse/partner details and relationship to other donors. Forms that you choose to complete will indicate which information is mandatory.
As a fundraising organisation, we undertake in-house research and from time to time engage specialist agencies to gather information about you from publicly available sources, for example, Companies House, the Electoral Register, company websites, ‘rich lists’, social networks such as LinkedIn, political and property registers and news archives.
You will always have the right to opt out of this processing. We may also carry out research using publicly available information to identify individuals who may have an affinity to our cause but with whom we are not already in touch. This may include people connected to our current major supporters, trustees or other lead volunteers. We also use publicly available sources to carry out due diligence on donors in line with the charity’s Gift Acceptance Policy and to meet money laundering regulations.
This research helps us to understand more about you as an individual so we can focus conversations we have with you about fundraising and volunteering in the most effective way, and ensure that we provide you with an experience as a donor or potential donor which is appropriate for you.
We conduct this on the basis of Legitimate Interest and carefully balance this against the interests of the individual.
Where we rely on our legitimate interest
In cases where we are processing your personal data based on legitimate interest, where we use your information in ways that people would reasonably expect and that have a minimal privacy impact and people would not be surprised or likely to object. Legitimate interest is a legal ground for processing your data. It means that our use of your information must be fair and balanced to ensure we consider your rights and interests as an individual.
Some examples of how we may rely on legitimate interests are:
Keeping you informed of important progress updates on our development by post or email, sending invitations to upcoming events, notification of major works to the development.
Use of information we collect
Your personal information will be used for several general purposes, including:
Data retention
IMPACT Scotland will retain personal information provided by you for as long as reasonably necessary for the purposes listed and in accordance with the Data Protection Act 2018. For the purpose of communicating on the development, personal information will be deleted following the completion of the development. We store information to allow us to process your donation and to accurately produce the financial accounts that are required of us by law. All information relating to donations will be destroyed after 6 years.
Disclosure of information
The information you provide us will be held on our computers, on a restricted, secure database. Access to your personal data is password protected. It will not be shared or passed to our trusted partners or government department unless you give us permission to do so.
Transferring your personal information outside the EU
We may send your personal information outside the European Economic Area (EEA):
If your information is to be processed outside the EEA, we will ensure that it is protected to the same standards as if it were being processed within the EEA by using appropriate safeguards, which may include:
Accuracy of your information
We aim to ensure that all information we hold about you is accurate. Please let us know of any changes to your personal information.
Other websites
Our website contains links to other websites that are outside our control and are not covered by this Privacy Policy.
Cookies
The Dunard Centre website uses cookies to analyse how you use our website and to help us provide the best possible experience for users. Cookies means that a website will remember you. If you do not wish to accept cookies on to your machine or device, you can disable them by following the instructions on the Cookie Consent Pop Up.
Your data rights
You have a right to request us to stop processing your personal data, and if it is not necessary for the purpose you provided it to us. To request access to any information we hold about you, to opt-out or have any questions about this privacy policy please contact info@impactscotland.org.uk
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the policy
If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.
We regularly review our privacy notice and may make changes from time to time.
This privacy statement was last updated June 2024